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Team Secretary - Sheffield


The role

Provide full secretarial support to a team of surveyors, directors and senior directors within the Sheffield office.


Roles and responsibilities

Main Accountabilities

·       Typing letters and correspondences

·       Meeting and greeting clients

·       Arranging lunch meetings

·       Diary Management

·       Preparation PowerPoint presentations/tenders

·       Travel Arrangements

·       Meeting co-ordination and minute taking

·       Creating files and filing

·       Frequent use of in-house computer systems: opening files, updating fee productions, updating contacts


Clients and Business Development

·       Proactive in building relationships with internal and external service providers

      and responsive and helpful to external clients


·        Shares expertise with colleagues

·        Proactively communicates to colleagues and others


Systems and Process

·        Works within clearly defined, well established processes under regular


·        Solves problems by following well defined processes and precedents

·        Consults more experienced colleagues on more difficult or unfamiliar situations



·       Conscious of and takes steps to protect the interests of BNP Paribas Real Estate, employees and reputation




GCSE level education



Recognised secretarial qualification




Previous secretarial experience within a busy, demanding commercial environment



Experience working within property arena


Key Skills/Competencies

  • Excellent communication skills
  • Touch-typing to 60wpm
  • Experience in use of MS Word, PowerPoint and Excel
  • Literate and numerate, with an eye for detail and presentation
  • Enjoys working in a team environment
  • Organised and confident, having good interpersonal skills and an approachable demeanour
  • Able to prioritise workload, complete and meet tight deadlines
  • Self-motivated and have confidence in ones own ability
  • Logical, systematic, with an organised approach
  • A flexible attitude to work
  • Conscientious and thorough
  • Ability to provide a friendly & professional first point of contact for internal & external clients by telephone, email or letter
  • Ability to multi-task

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.