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Team Secretary - Sheffield

SFH019
Sharing
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The role

Provide full secretarial support to a team of surveyors, directors and senior directors within the Sheffield office.

 

Roles and responsibilities

Main Accountabilities

·       Typing letters and correspondences

·       Meeting and greeting clients

·       Arranging lunch meetings

·       Diary Management

·       Preparation PowerPoint presentations/tenders

·       Travel Arrangements

·       Meeting co-ordination and minute taking

·       Creating files and filing

·       Frequent use of in-house computer systems: opening files, updating fee productions, updating contacts

 

Clients and Business Development

·       Proactive in building relationships with internal and external service providers

      and responsive and helpful to external clients

People

·        Shares expertise with colleagues

·        Proactively communicates to colleagues and others

 

Systems and Process

·        Works within clearly defined, well established processes under regular

       supervision

·        Solves problems by following well defined processes and precedents

·        Consults more experienced colleagues on more difficult or unfamiliar situations

 

Company

·       Conscious of and takes steps to protect the interests of BNP Paribas Real Estate, employees and reputation

 

QUALIFICATIONS

Essential

GCSE level education

 

Desirable

Recognised secretarial qualification

 

EXPERIENCE

Essential

Previous secretarial experience within a busy, demanding commercial environment

 

Desirable

Experience working within property arena

 

Key Skills/Competencies

  • Excellent communication skills
  • Touch-typing to 60wpm
  • Experience in use of MS Word, PowerPoint and Excel
  • Literate and numerate, with an eye for detail and presentation
  • Enjoys working in a team environment
  • Organised and confident, having good interpersonal skills and an approachable demeanour
  • Able to prioritise workload, complete and meet tight deadlines
  • Self-motivated and have confidence in ones own ability
  • Logical, systematic, with an organised approach
  • A flexible attitude to work
  • Conscientious and thorough
  • Ability to provide a friendly & professional first point of contact for internal & external clients by telephone, email or letter
  • Ability to multi-task

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.