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Team Secretary

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We are currently seeking a Team Secretary to provide professional and efficient secretarial and administrative support to the Residential Valuation Team. 

 

 

Responsibilities:
 
  • Setting up valuation files for a variety of property types including undertaking Land Registry and Planning searches (training provided).
  • Generating Ordnance survey extracts to identify property boundaries (training provided).
  • Typing, preparation and formatting of valuation reports.
  • Occasional audio typing from dictation.
  • Copying, collating and binding reports and appendices.
  • Typing general correspondence.
  • Maintaining files and job records.
  • Raising invoices and managing invoice records.
  • Archiving files.
  • Arranging some travel.
  • Preparing expenses claim forms for the team.
  • Identifying and arranging IT requirements for new starters and Graduates in the team.
  • Booking meeting rooms and arranging catering for meetings/client entertaining.
  • Covering for PA’s in other teams when required.
  • Manage workloads in conjunction with the other team secretary to ensure that all work is processed efficiently and on time.
 
Requirements:
 
  • Previous experience in Property would be an advantage, particularly within Valuation.
  • Must possess a composed manner in order to be able to work under pressure.
  • Manage and prioritise workloads to meet deadlines.
  • Awareness of Document Management Systems, CRM Databases and Microsoft OneNote and willingness to learn operational skills for these systems.
  • Accuracy and attention to detail is key.
  • Able to work in a team environment.

 

 

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.