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Property Administrator

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The role

·        As a Property Administrator within our Occupier Management team, you will advise existing corporate clients on occupier management

·        Responsible for providing Occupier Management services for circa 200 properties in the assigned region(s) for the assigned corporate client

 

Key deliverables

·        A point of contact in respect of property issues and projects for the Client(s)

·        Reporting to Client on a regular basis in accordance with Client requirements

·        Reporting to the Account Manager on a regular basis

·        Ensure delivery of service through effective working relationships across the client delivery team(s)

 

Responsibilities

·        Main point of contact for all property specific queries from a range of sources, both internal and external, in respect of the clients property portfolio

·        Liaising with landlords and tenants to resolve property issues

·        Undertake periodic inspections of all properties in line with contract requirements to identify any property issues and any opportunities to enhance use of the property

·        Assist in management of vacant space

·        Dealing with Lease queries, boundary disputes and assisting with CPSE’s

·        Preparing repairing liability summaries from legal documentation

·        Responsible for collating and submitting monthly fees

·        Assist in Drafting/Approving change notes and invoices

·        Helping to manage Client helpdesk

·        Instructing Client legal services team for advice where appropriate

·        Assisting with renewals of licenses and permits and helping to manage residential portfolio

·        Analysing and manipulating data from client database.

·        Liaising with tenants in respect of bad debt

·        Dealing with applications for landlords consents, with reference to lease conditions, liaison with external consultants and solicitors where necessary.

·        Assisting with service charge payments, recharges, annual budgets and variance reporting

·        Providing additional Senior Administrator’s support  as required to the Corporate Real Estate occupier management team

 

Person specification

Essential qualifications

·        Educated to GCSE level or equivalent

 

Essential experience

·        Demonstrable record of working with corporate clients in delivery of occupier management or property management services

·        Undertaking property inspections

·        Awareness of basic property law 

·        Provision of annual budgeting, variance reporting and service charges

·        Understanding of property databases and the maintaining accurate data

 

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.