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Office Manager

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We are currently seeking an experienced Office Manager to provide vital support to our residential team in Ascot. 

 

The successful candidate will be responsible for;

  • Administration through Reapit database to include: Adding Properties and Applicants, matching properties to applicants, booking viewings and general correspondence;
  • Equifax Checks including Land Registry, Client On-Boarding Forms – completed accurately and recorded on AML spreadsheet on monthly basis;
  • Run Power Reports weekly for AML compliance;
  • Management of key system;
  • Support with Saturday rota;
  • Support with Weekly figures (Stripes);
  • Run Data Accuracy Reports from Reapit (95% benchmark), and Applicants and Vendors to Call every 2 weeks;
  • Rightmove – refresh any images, run Rightmove reports (depending on who champions Rightmove in the office);
  • Create invoices e.g. marketing costs, fee invoices and save on Reapit;
  • Processing supplier invoices;
  • Preparing advertisements via EzAdsPro system within required deadlines;
  • Managing the Direct Mail campaign using Address Intelligence to create the mailers;
  • Tracking the Budget for any over/under spend;
  • Updating window cards;
  • Preparation of pitch packs;
  • Ordering office stationery;
  • Ordering sales boards and saving on Reapit;
  • Responding to the PR requests regardless of whether or not you have a suitable property;
  • Fielding telephone calls, assisting the caller when possible or taking and passing on messages;
  • Diary management for team members including arranging of internal and external meetings and team meetings;
  • Liaison with clients, suppliers and other staff;
  • Monitor Internet Registration leads;
  • Manage the Twitter account for the office and ensure everyone is on LinkedIn
 

 

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.