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The role

This role is to provide secretarial support to the Residential Consultancy team based in Bristol.


Roles and responsibilities

  • Provide proactive secretarial and administrative support.
  • Organise and service meetings including providing agendas, taking accurate notes and minutes and ensuring effective follow up action.
  • Produce quality documents and reports ensuring a high standard of accuracy and presentation is maintained.
  • Travel arrangements national and international, making cost effective decisions.
  • Deal with correspondence and composing written replies on behalf of the team and taking follow-up action where appropriate, redirecting if necessary.
  • Drafting and typing of documentation including e mail correspondence, schedules and reports of a complex nature.
  • Operate a bring-forward system for the Senior team within the Consulting business team and ensure ready access to all relevant papers and supporting documentation for meetings.
  • Make bookings for venue, refreshments and equipment.
  • Receive telephone calls on behalf of the Consulting team, respond to enquiries where possible or refer the enquiry if appropriate.
  • Manage budgets, applying cost centre management.
  • Provide required reports as necessary and reporting any discrepancies within the budget.
  • Carry out research and other project related activities as required by the Senior Directors within the Consulting business line.


  • May have budget and cost control responsibilities
  • Has an awareness of wider team or department budget 

Clients and Business Development

·     Is proactive in building relationships with internal clients and responsive and helpful to external clients

·     Functional or specialist competence with relevant understanding of business/ departmental context

·     Completes own work under minimal supervision/guidance

·     Can deal with novel or difficult situations within context of own function or specialism



·     Active team player

·     May manage a small team of administrative employees

·     Shares expertise with colleagues

·     Proactively communicates to colleagues and others


Systems and Process

·     Manages, co-ordinates, implements and develops a range of important activities, processes, functions or relationships

·     Makes some decisions within field of expertise

·     Is conscious of process and takes steps to protect interests of BNP Paribas Real Estate

·     May contribute to BNP Paribas Real Estate projects


Person specification

Essential qualifications

  • Minimum C GCSE in English and Maths or equivalent 

Essential experience

  • Previous secretarial experience within a busy, demanding commercial environment
  • Excellent practical use of MS office suite of products Word, Excel and PowerPoint


  • French language
  • Shorthand for minute taking

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.